Peninsula Humane Society & SPCA is looking for a Senior Director of Finance & Administration to join their collaborative team. The role involves performing and overseeing various financial activities for the organization, including treasury, budgeting, audits, tax, accounting, payroll, and human resources. The ideal candidate should enjoy working hands-on with team members while also providing leadership. If you are enthusiastic about advancing your career with a well-established non-profit organization that is dedicated to its community, this opportunity could be a great fit for you.

About Peninsula Humane Society & SPCA

Peninsula Humane Society & SPCA (PHS/SPCA) is a local, private, non-profit charitable organization dedicated to animal welfare. Its mission is to build healthy relationships between people and animals. PHS/SPCA is truly an open admission shelter, not only accepting many pet animals who might be refused at other shelters, but also taking care of injured and orphaned native wildlife from San Francisco through San Mateo and the northern half of Santa Clara County. Their work means 6,300 lives saved each year.

Qualifications

Upon hire, must pass a background check.

Bachelor's degree (B. A.) from four-year college or university; and minimum of five years related experience and/or training; or equivalent combination of education and experience. CPA desirable.
Working knowledge of Blackbaud Financial Edge accounting software; ABRA; Microsoft Outlook Internet software, ADP Payroll systems, Excel Spreadsheet software and Microsoft Office Word Processing software. The individual must also be able to develop working knowledge of other software which may be needed.
Ability to work with general accounting principles such as cost projections, revenue and expenses and statistical analysis. Compiles and monitors annual operating budget for the organization by partnering with each division. Applies concepts such as fractions, percentages, ratios, and proportions to practical situations.
Ability to read, analyze, and interpret common scientific and technical journals, financial reports, and legal documents. Ability to respond to common inquiries or complaints from customers, regulatory agencies, or members of the business community. Ability to write speeches and articles for publication that conform to prescribed style and format. Ability to effectively present information, verbally and in writing, to co-workers and staff, top management, public groups, and Boards of Directors.

Responsibilities

Maintains accurate accounting records and prepare timely financial reports for management and Board of Directors.
Establishes, maintains, and monitors accounting policies and procedures.
Directs and coordinates the budget and projection process and provides financial guidance and analysis in these procedures. Specifically responsible for preparing and monitoring Finance and Administrative budgets.
Manages cash flow, performs projections and ensures adequate cash reserves.
Prepares annual audit work papers and tax return schedules.
Serves as a staff liaison to the Board’s Finance and Audit Committees and, to the Board as a whole as needed, regarding financial matters.
Works with Finance Committee to establish investment policies, monitor performance of investment portfolio manager and ensures consistency in accounting and reporting practices.
Assists Audit Committee in obtaining bids and interviewing auditors and serves as a liaison to audit firm.
Recommends to management, major corporate economic strategies, objectives, and policies for the organization.
Works with Development Department to ensure appropriate application and management of donor restricted funds and reconciliation of development and accounting databases.
Works with Shelter Operations to ensure that county contract funds are expended consistently within the terms of the contract and that the administrative and reporting requirements of the agreement are met.
As directed and as needed, utilizing direct reports employed by PHS/SPCA, assures the sound financial management of the organization.
Directs the performance of the Finance, Human Resource and Purchasing departments. Participates in selecting and administering the employee benefits program, retirement plan, general liability insurance packages, employee and labor relations, recruitment and selections, training and development.
Conducts appropriate analyses to identify trends, assess costs, allocate shared expenses, identifies potential cost savings or revenue generation areas, and to assess the financial impact of new programs.
Establishes and maintains solid banking relationships.
Sets annual objectives for the division consistent with the organization’s operating goals and ensures that these objectives are met.
Ensures that the Finance Division meets organizational and external deadlines.
Serves as a member of the senior management team as appropriate and directed.
Reviews financial performance, monitors budget variances and capital expenditures.
Ensures bank accounts are reconciled monthly, prepares sales tax returns and county remittance/invoice.
Prepares miscellaneous governmental reports and filings, including Business Property Statement.
Maintains reconciliation of all accounts.
Establishes, documents, monitors and updates accounting system software.
Works with outside consultants regarding management, contractual and government audits.
Reviews and approves invoices for weekly check run.
Maintains file copies of all Minutes of and other documents related to the Board of Directors meetings.
Other duties as assigned.

COmpensation and Benefits

$120,000 – $135,000/year (DOE)
Medical /Dental /Vision/Life/ Flex Spending
Sick, Vacation and Holiday pay
Continued education opportunities/reimbursement
Employee Assistance Plan
Retirement plan & employer matching
Available to all employees with pets:

Free vaccines, spay/neuter, microchipping, and two pet adoptions
Discounted euthanasia services/cremation, bloodwork, urinalysis, prescription food, and discounts at our retail stores.