The Peninsula Humane Society & SPCA is currently searching for a Senior Director of Finance & Administration who is passionate about being a part of a dynamic and collaborative team, responsible for overseeing and directing various financial activities such as treasury, budgeting, audits, tax, accounting, payroll, and human resources. This is a hands-on role that requires the ability to work alongside team members while also taking the lead when necessary. The ideal candidate should be eager to grow their career with an established non-profit organization that is fully dedicated to serving its community.

About Peninsula Humane Society & SPCA

The Peninsula Humane Society & SPCA (PHS/SPCA) is a local, private, non-profit charitable organization devoted to promoting animal welfare and building healthy relationships between people and animals. As an open admission shelter, PHS/SPCA accepts pets that may be turned away from other shelters, and also provides care for injured and orphaned native wildlife across San Francisco, San Mateo, and the northern half of Santa Clara County. Thanks to their tireless efforts, PHS/SPCA saves the lives of over 6,300 animals each year.

Qualifications

Upon hire, must pass a background check.
Bachelor's degree (B. A.) from four-year college or university; and minimum of five years related experience and/or training; or equivalent combination of education and experience. CPA desirable.
Working knowledge of Blackbaud Financial Edge accounting software; ABRA; Microsoft Outlook Internet software, ADP Payroll systems, Excel Spreadsheet software and Microsoft Office Word Processing software. The individual must also be able to develop working knowledge of other software which may be needed.
Ability to work with general accounting principles such as cost projections, revenue and expenses and statistical analysis. Compiles and monitors annual operating budget for the organization by partnering with each division. Applies concepts such as fractions, percentages, ratios, and proportions to practical situations.
Ability to read, analyze, and interpret common scientific and technical journals, financial reports, and legal documents. Ability to respond to common inquiries or complaints from customers, regulatory agencies, or members of the business community. Ability to write speeches and articles for publication that conform to prescribed style and format. Ability to effectively present information, verbally and in writing, to co-workers and staff, top management, public groups, and Boards of Directors.

Responsibilities

Maintains accurate accounting records and prepare timely financial reports for management and Board of Directors.
Establishes, maintains, and monitors accounting policies and procedures.
Directs and coordinates the budget and projection process and provides financial guidance and analysis in these procedures. Specifically responsible for preparing and monitoring Finance and Administrative budgets.
Manages cash flow, performs projections and ensures adequate cash reserves.
Prepares annual audit work papers and tax return schedules.
Serves as a staff liaison to the Board’s Finance and Audit Committees and, to the Board as a whole as needed, regarding financial matters.
Works with Finance Committee to establish investment policies, monitor performance of investment portfolio manager and ensures consistency in accounting and reporting practices.
Assists Audit Committee in obtaining bids and interviewing auditors and serves as a liaison to audit firm.
Recommends to management, major corporate economic strategies, objectives, and policies for the organization.
Works with Development Department to ensure appropriate application and management of donor restricted funds and reconciliation of development and accounting databases.
Works with Shelter Operations to ensure that county contract funds are expended consistently within the terms of the contract and that the administrative and reporting requirements of the agreement are met.
As directed and as needed, utilizing direct reports employed by PHS/SPCA, assures the sound financial management of the organization.
Directs the performance of the Finance, Human Resource and Purchasing departments. Participates in selecting and administering the employee benefits program, retirement plan, general liability insurance packages, employee and labor relations, recruitment and selections, training and development.
Conducts appropriate analyses to identify trends, assess costs, allocate shared expenses, identifies potential cost savings or revenue generation areas, and to assess the financial impact of new programs.
Establishes and maintains solid banking relationships.
Sets annual objectives for the division consistent with the organization’s operating goals and ensures that these objectives are met.
Ensures that the Finance Division meets organizational and external deadlines.
Serves as a member of the senior management team as appropriate and directed.
Reviews financial performance, monitors budget variances and capital expenditures.
Ensures bank accounts are reconciled monthly, prepares sales tax returns and county remittance/invoice.
Prepares miscellaneous governmental reports and filings, including Business Property Statement.
Maintains reconciliation of all accounts.
Establishes, documents, monitors and updates accounting system software.
Works with outside consultants regarding management, contractual and government audits.
Reviews and approves invoices for weekly check run.
Maintains file copies of all Minutes of and other documents related to the Board of Directors meetings.
Other duties as assigned.

COmpensation and Benefits

Medical /Dental /Vision/Life/ Flex Spending
Sick, Vacation and Holiday pay
Continued education opportunities/reimbursement
Employee Assistance Plan
Retirement plan & employer matching
Available to all employees with pets:

Free vaccines, spay/neuter, microchipping, and two pet adoptions
Discounted euthanasia services/cremation, bloodwork, urinalysis, prescription food, and discounts at our retail stores.